Legal Secretary (Full-Time) - Encinitas, CA | Construction Defect & Commercial Litigation

About Us
We are a boutique law firm specializing in insurance coverage, complex legal disputes, and business transactions, providing exceptional advisory and litigation services to a national and international client base. Our firm prides itself on a collegial, collaborative, and unique work environment, with offices located just steps from the coast in historic downtown Encinitas-known for its surf culture, yoga community, coastal dining, and walkable seaside charm.

Enjoy working in one of North County San Diego's most desirable locations, surrounded by top restaurants, shops, and endless outdoor activities. Our proximity to the Encinitas Coaster Station also offers a convenient commuting option.

We offer competitive compensation, excellent benefits, and even a firm-sponsored yoga membership.

Position: Legal Secretary (3-5 Years of Experience Required)

We are seeking a full-time Legal Secretary with 3-5 years of experience, including hands-on litigation support. The ideal candidate is detail-oriented, proactive, and skilled in managing a busy legal practice.

Practice Area:

• Construction Defect
• Commercial Litigation

Work Schedule:

• Full-time
• Hybrid schedule available after 6 months
• Work location: Encinitas, CA 92024

Key Responsibilities

• Prepare, format, and finalize legal documents, including correspondence, pleadings, memoranda, and timesheets.
• Proofread and redline documents for accuracy, clarity, and formatting consistency.
• Handle administrative support tasks: attorney time entry, travel arrangements, expense processing, and general office coordination.
• Manage attorney calendars, deadlines, and scheduling.
• Perform state and federal e-filing with accuracy and efficiency.
• Maintain and organize case files; experience with case management software preferred (ProLaw a plus).
• Communicate professionally with clients, attorneys, and court personnel.
• Support litigation workflows in a fast-paced environment with multiple deadlines.

Required Qualifications

• 3-5 years of litigation legal secretary experience
• Strong knowledge of legal terminology, procedures, and litigation processes
• Proficiency with state and federal e-filing
• Strong organizational and calendaring skills
• Excellent written and verbal communication skills
• Ability to multitask and meet deadlines under pressure
• Proficient with Microsoft Word, Excel, Outlook, and Adobe Acrobat
• Familiarity with local and federal courts
• Experience with document management systems; ProLaw experience highly desirable
• Ability to commute to Encinitas, CA 92024

Compensation & Benefits

Salary Range: $75,000 - $110,000 per year
Benefits include:

• 401(k)
• 401(k) employer matching
• Medical, dental, and vision insurance
• Life insurance
• Paid time off
• Firm-sponsored yoga membership